Job Summary:
The Office Manager will oversee daily operations of the firm’s office, ensuring a smooth and efficient workflow. This role will involve managing administrative staff, maintaining office supplies, coordinating office procedures, and supporting the accounting team in various administrative tasks.
Key Responsibilities:
- Office Operations:
- Manage day-to-day office operations, ensuring a productive and organized work environment.
- Develop and implement office policies and procedures to enhance efficiency.
- Oversee the maintenance of office equipment and facilities.
- Staff Management:
- Supervise administrative staff, providing guidance and support in their daily tasks.
- Coordinate staff schedules, meetings, and training sessions.
- Foster a positive office culture that promotes teamwork and collaboration.
- Client Interaction:
- Serve as the first point of contact for escalated client requests
- Assist in managing client communications and ensuring a high level of customer service.
- Financial Administration:
- Assist with accounts payable and receivable processes, including invoicing and payment tracking.
- Maintain accurate records and files, ensuring compliance with company policies and regulatory requirements.
- Reporting and Analysis:
- Prepare reports on office performance and staff productivity.
- Monitor office budgets and expenses, providing regular updates to senior management.
- Project Coordination:
- Support the accounting team with various projects and administrative tasks as needed.
- Help coordinate special events, client meetings, and office activities.
Qualifications:
- Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
- 3+ years of experience in office management or administrative support, preferably in an accounting or professional services environment.
- Strong knowledge of office management systems and procedures.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Sage).
- Excellent organizational skills, with the ability to prioritize tasks and manage time effectively.
- Strong verbal and written communication skills.
- Ability to work independently and as part of a team.
Benefits:
- Competitive salary
- Health and dental insurance
- Professional development opportunities
We thank everyone in advance for their interest; however, only candidates selected for an interview will be contacted.
